Shared services by stealth

A colleague (Huw Gulliver) was talking to me the other day and he was recalling the “good old days” when we got things done by talking to each other and realising that doing things together just made plain sense. In some situations the idea was so strong that the business case was easy to make and it was then easy to secure external funding to do it – the Welsh Video Network being a case in point; in other cases it was more a case of sharing expertise and working collaboratively together to just get things done. At other times the funding was there, we just had to work together to deliver the solution – the Metropolitan Area Networks of North and South Wales being good examples.

What these projects did however was to encourage IT staff in different institutions to work together towards a common goal in their joint interest. This is the thought I’m seeding/reminding you of today. It’s not a great revolutionary thought, but it’s one that has to be shared because in times of gloom and doom the natural tendancy is to look inwards and think about preservation, rather than think imaginatively (outside the box) and progressively. So that’s where the “big idea” that Huw shared with me comes in.

What if all the institutions in Wales were to share rackspace as a policy rather than thinking of a mega data centre type initiative. You would get disaster recovery on the cheap. In the good old days we used to look for sites that ran the same hardware/software to provide such a service, and very few such schemes actually worked. The beauty of this idea is that the hardware is owned by the home, not the hosting, institution; you’re just borrowing rack space. The electricity charges are offset by you hosting for someone else. The network charges are insignificant, given our exceptional wide area network in Wales. All you need to do is move kit around. Here comes the trick!

Starting from this point, which is self-interest business continuity, you can so easily ramp it up to be off-site data storage with those sites that have the capacity providing additional rack-space at a cost far less than could be found commercially. The trouble with traditional shared service initiatives is that the first step – “giving it all away” – seems so scarey. Doing it this way lets you review your decisions and options every step of the way.

Think about it!

2 Replies to “Shared services by stealth”

  1. Nice idea that sweeps away the current politics of competition bewtixt HEWIT institutions. So I’d suggest this is “dream on”: look at Swansea’s insistence on a Medical School against WAG directive. Look at Cardiff’s insistence on pulling out of UoW. I don’t think I have ever been involved in any joint initiative that doesn’t eventually spin back to vested interest. It’s the nature of things. Also, SWMAN and, to some extent, PSBA are about infrastructure based on a common international protocol. Hence collaboration is a no brainer. No such protocols exist for Student Records, Finance systems, Learning Environments etc. etc. The issue that needs addressing is not the Huws in this world; it’s the mind set of the institutions’ directorates. I have further, more confidential, evidence that even within a single institution the battles between IT and Admin directorates are still so great that the idea of racksharing would founder at the financial/control level. I feel the only thing that will force change is through greater control of funding by WAG, where obvious candidates for cloudsharing will be forced through.

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