Getting photos to the cloud(s) and back

This article is prompted by a combination of a casual enquiry about sending photos from your iPhone to Google Photos (hosted on a Google Drive), and my own discovery that I was backing-up iPhone photos to BOTH iCloud and Google Photos.

Observation one. Google Photos and iCloud Photos don’t work in quite the same way. Whereas you can access the Photos you may have stored on Apple’s iCloud storage from through the iCloud Photos app, you cannot access Google Photos from directly – you have to go to to access them. Google Photos uses up some of your Google Drive storage – you get 15Gb “for free” with a Google account – but it’s a standalone application, in the same way as Google Mail is. It’s an important distinction. Google provides you with applications which make use of their cloud storage, Apple provides cloud storage alongside access to applications which use that storage and which synchronises back to devices.

The iCloud window {Access to all Apple applications and cloud storage}
The Google Drive window {NB No access to Photos, or Mail}
The Google Photos window {separate from Google Drive}

Observation Two. This article concentrates principally on Google and Apple, because they are the two principal players in the Camera and Cloud Storage space. There are other cloud storage solutions on which you can store photos, eg Microsoft’s OneDrive, and Dropbox. I will only refer to these briefly at the end of this article. There are undoubtedly other cloud storage solutions, but I won’t be writing about them.

Observation Three. Anything I write about the link between Camera and Photos on an Android/Google system is second-hand knowledge, and I cannot verify it!

Observation Four – the final one. This article does not seek to cover the general topic of transferring photos from a phone to your computer. This is more than adequately covered in this article. I suggest you read it too.

Not wishing to be dismissive, but just because it’s so straightforward – I’m going to discuss Google Photos first. If you have an Android phone and thereby have a Google account, you automatically have 15Gb of cloud storage and the two are linked, and by default any photos you take on your phone are backed-up to your Google account. This is described well in the Google Support article. A couple of things are worth highlighting however: a) you can switch-off automatic back-up and synchronisation of your photos, in which case all backups would need to be done manually; b) you should carefully choose the “quality” of the photos you back-up – they may not be the same as that of the photo on your device; and c) it would appear that you could backup photos to a different account from your main one, thus adding to the free 15Gb you get with each account. [Alternatively, for £15.99 a year you could get an additional 100Gb of storage from Google. If you aren’t an Apple user this is definitely worth considering.]

It’s not that much more difficult if you want to save photos from your iOS (iPhone or iPad) device to the Google cloud storage. Again the Google Support article describes the process and the options quite well.

Similarly if you’ve transferred photos to your computer (eg from a camera SD-card), then Google’s got you covered to back-up and sync to their Cloud storage in this article. You should nominate a folder on your computer that Google Drive will monitor for newly added files which will then be backed-up and synced to either Google Drive, or to Google Photos, or both, depending upon the option(s) you’ve chosen.

Note (4) – you might get two copies if you don’t uncheck “Sync with Google Drive”

For this to work however, you do need to be sure you’ve a) installed the Google Drive on your computer, and b) you’ve set the preferences the way you want them. In my case, since I’ve increased the amount of Google storage I have, I’ve chosen to Mirror a folder (in itself called Google Drive) – then both the folder on the computer, and the one in the cloud should be exactly the same. A mirror in fact. Anything I add to (or edit on) my local Google Drive will be copied to my Google Drive in the cloud.

So we turn next to the Apple ecosystem. [I should feel more confident here, but as you may have noted that I disclosed at the start of this article that I was doing something extremely stupid and not noticing my idiocy.] Here the support page on Apple Photos and iCloud I think really does a good job of explaining your choices and how to set up backup to their cloud storage. I don’t think I can improve on it. But what if you’ve got Google Photos installed as well on your iOS device? This is where I made my foolish mistake. I enabled Backup and Sync on my iPhone and so I got TWO copies of every photo – one in my Google storage in Google Photos and the other in my iCloud storage. Duh!!!

Disabling the Backup and Sync left me with an image which was shared locally between the Google Photos and Apple Photos apps. How could I get that image (or group of images) onto Google Photos to perhaps share with friends or family?

It turns out that there are two reasonably easy ways of doing this. By enabling iCloud Photos on the phone (or tablet) …

Set iCloud Photos to On

… I can then download from iCloud to a folder on my computer which I can then upload to Google Photos from. Really rather simple and not a use case for Google Photos Backup and Sync to be employed.

Alternatively, I could go into the Google Photos app, select the image I want to send to Google Photos in the cloud and Share it by getting a link and then sending myself a message. The act of sharing it copies the image to the cloud, from which I can then add it albums, etc.

Using either of these approaches allows you then to obtain a link for the album which you can then Share to a list of users, or obtain a link for public sharing.

Once you get the photos onto Google Photos the fun starts. It’s not intuitive what happens when you decide you want to delete them either from the cloud, or from your device. In fact it’s downright confusing. I’ve written about this before and life is too short to repeat anything that I believe still to be correct. Best of luck!!!

The situation with deleting photos from Apple Photos and iCloud Photos is slightly more straightforward and is detailed below …

I can confirm that deleting a file on iCloud Drive from the Files app on an iPhone will delete it from and your iCloud drive on MacOS as well – which is what you would expect should happen.”

However, the situation of Photos stored in the Apple Photos app (on iPhone or iPad) and iCloud Photos should also be noted – for completeness.

I’m not going to write anything; just provide three links to follow to clarify …

How to Delete Photos From iPhone but Not iCloud

How to Delete Photos From iCloud (While Keeping Them on Your iPhone)


How to recover a deleted photo or video on your iPhone or iPad

If you want to delete a Photo from both device and iCloud Photos. Just ensure Sync is left on and then you can delete the image from either the device or

Having confirmed all this, and having more storage space on iCloud, and understanding that sharing Photo Albums is about to come to Apple Photos, and having checked that Sync’ing does seem to be working for iCloud Photos (from my Apple devices), I checked my Google Photos settings settings and switched-off Back up and Sync. I was doing far too many cloud backups!!! Always worth checking. If I want a Photo to be on Google Photos (for sharing for instance), I will now Upload, not rely on syncing.

It goes without saying that keeping it all in the Apple ecosystem (for me) makes a lot of sense, and with the ability to share albums on the way – it’s not yet as sophisticated as the Google Photo Albums service – I may transition away from Google Photos altogether in time.

If you’re a PC Windows user with an iPhone, then a solution is beginning to appear that enables you to use the Windows Photo application with iCloud. You can install iCloud for Windows on your PC and then you should be able to manage your iPhone photos from your desktop.

For Dropbox users, you can setup an automatic upload of photos to the service. They even give you a bit more free storage if you enable this, or at least they used to!

Reviewing Backup for my Photos

[UPDATE: After reading this, go to the bottom of the post to discover that this was really one of the worst decisions I’ve ever made. I’ve reviewed what I’m doing and have reverted to using more hard disk storage and storing it off-site. I’ve cancelled my additional storage with Google Drive. I may re-visit this in the future to use Adobe Cloud Storage if I move to using Lightroom CC more.]

It’s always good to stop, think, review and possibly change the way you do things. I’ve always been reasonably confident about my backup strategy for my photographs, but a trip away last weekend without my external hard disk which is my working storage for my images, as well as carrying the Lightroom catalogs got me to thinking.

As long as the hard disk is not sitting under the desktop computer and is away from that computer and the Time Machine backup disc that sits behind the computer – happy days. In the worst case scenario I would not only have my working disc to get started on as soon as I needed it, but I’d also have the Time Machine to restore from. Seemed OK – especially since I’d set Lightroom to copy imported photos to a Google Drive folder, and likewise I’d set Lightroom to backup the catalog to another Google Drive folder on exit. With the Google Drive folders being sync’d to the Cloud – I felt reasonably “safe”.

I’d also created a bullet-proof annual off-site backup of the external hard disk with a neighbour, so that once a year I would swap the disks around and be reasonably confident of an easy restore from the Time Machine backup of the external hard disk – happy days (hopefully) … or so I thought.

The weekend away however – without that working external SSD hard disk got me to thinking, and caused me to quickly review cloud storage options. I read this excellent article and that gave me some useful leads, and insights and made me consider using an external cloud service, but I already had – Adobe Photography Plan, Dropbox, iCloud, oneDrive and Google Drive, and I could consider shipping everything off to my web-hosting site as well – so did I really need/want another option?

I decided to go with what I knew and to reconfigure how I used Google Drive with Backup and Sync. Put simply, (1 -> to the cloud) I’m now using My Computer with just one Folder (actually the entire external hard disk) to create a backup of that disk on an increased subscription (£79.99pa for 1Tb) Google Drive; and (2 <- from the cloud) I’ve cleaned-up my existing Google Drive content in the Cloud to that which I actually want access to, or to give others access to – shipping content elsewhere on my hard-disk. I’ve left the “Photo and video upload size” as High Quality (not original quality) as that higher resolution and chargeable storage will be covered anyway by the fact that the images are being treated as files, not images in the Backup and Sync of the external hard disk; and I’ve unchecked “Upload newly added photos and videos to Google Photos” as I will only be doing that from my Phone, not from the computer.

The initial Backup and Sync, will take a long time I know, but then subsequently on a daily-use basis I won’t need to do a second copy of the Imported Images to Lightroom as that will be handled by the Backup and Sync of the external hard disk where the images will then be. So … I can rest assured that I have Backup copies of all my images, and the Lightroom catalogs that record the changes/edits I make to them – really happy days! Let me re-iterate – this is not so that I can edit them anywhere, it’s to be on the safe side in case of catastrophic loss – it’s a backup strategy, not part of an editing workflow for Lightroom, or anything else.

Why did I choose Google over the other options? Cost, integration of existing practices, speed of upload, familiarity.

This approach to backup also highlights the value of Lightroom as a non-destructive photo editor. Once imported, the images never change; it’s the catalog that changes and that will still be backed up to Google Drive separately when I exit the program so nothing should ever be lost! Sync’s after the initial one will generally be quite fast.

What I will have to remember however is NOT to shutdown the computer whilst Backup and Sync is running – so I better just stop writing and go and have a cup of tea!


So, five days later and Backup and Sync hasn’t finished yet! The idea of backing-up to the Cloud wasn’t necessarily a bad idea but the execution and scope was really not great thinking. If I’d confined the Backup to just the current year’s images that would probably have been OK, but I’d already decided against having different annual Lightroom catalogs, so the die was cast … I had to copy all the images. Now, all I can do is wait until it finishes.

I also know that there was a huge gap in my thinking in backing-up from the external USB-attached SSD. The disk access was potentially fast, but the USB slowed things down. Given my strategy (which I’m happy with) for storing Catalog and Images on an external SSD, backing-up to the Cloud from it was just plain daft as I’d inserted another step in the process. Backing-up from the computer’s internal SSD would have been much faster, but I couldn’t then have used Backup and Sync for continued Backup of the external SSD.

Then there’s the question of whether using Backup and Sync was the best way of doing the initial Backup. Perhaps, just perhaps (I’m not going to test it) it might have been better (faster) to do a Folder Upload from My Drive on Google Drive. I’ll never know!

Anyway, documenting one’s failings is as good as any way I know of learning, and my goodness have I learnt a few things about Cloud Backup and Google Drive!